Submission

Important Dates

Paper acceptance notification: May 25th, 2023

Focus Group Proposal Submission Deadline: May 8th, 2023

Paper Submission Deadline: February 20th, 2023 (extended)

 

https://www.hillside.net/europlop/europlop2023/submission/

Submission Process

1) Initial Submission (February)
Authors have to submit the first version of their paper. This initial submission will be assessed for suitability, and accepted papers will be assigned to a shepherd. Please refer to the paper acceptance criteria for EuroPLoP's guidelines for accepting papers. 

2) Shepherding Phase (starting in March)
During shepherding, a shepherd (an experienced pattern author) helps you improve your paper by asking questions and giving feedback. Usually, this takes about four months and involves multiple iterations of feedback loops.

3) Second Draft (May)
Halfway through the shepherding process, you submit a second draft of your paper. This second draft will be reviewed for improved quality and your willingness and openness to consider and incorporate the shepherd's feedback. This review will determine whether your paper is accepted to the conference and the ACM proceedings.

4) Conference Version and Preparation for the Conference (June)
After your paper is accepted for the conference, you and your shepherd can continue working on your paper. However, a few weeks before the conference, a final draft must be submitted to be distributed to the other workshop participants. Shepherding ends here.

You will receive the papers for your workshop about two weeks before the conference. Your task is to read and annotate it, to be able to give the author constructive feedback during the Writers' Workshop at the conference. Usually, the annotated version is handed over to the author during the conference.

6) Conference (July)
A peer group of five to ten pattern authors will discuss your paper at a Writer's Workshop at the conference, where you will receive a lot of feedback and suggestions for improvement for your paper. For every paper, at least one unique author has to attend the conference to collect the feedback.

7) Proceedings Version (September)
After the conference, you have to incorporate the suggestions for improvement which you received during the Writer's Workshop at the conference and submit it a few months later as the final proceedings version, which goes to the ACM Digital Library.

Optional: TPLoP
By being accepted to a PLoP conference and going through all the improvement steps and the Writer's workshop, your paper qualifies for submitting to the Springer journal LNCS Transactions on Pattern Languages of Programming (TPLoP). To be accepted, the paper has to be extended substantially beyond the original conference paper.

Submission Format

Accepted papers will be published in the ACM Digital Library, which requires those papers to be formatted according to the ACM guidelines (two columns, sigconf format). The ACM master article template is available for Word and LaTeX.

Every submission needs to have a unique author attending the conference. Multiple co-authorships are possible, but it is important that for every submission a unique author is able to attend the workshop the whole time to give and get feedback.

However, for the initial draft and also for the conference draft, there are no requirements regarding your paper format - only for the final version to be published with ACM. Some pattern authors prefer a format that is easier to read than the ACM format - have a look at the introductory information pack for examples. If you don't want to publish your paper, you can choose whatever format you like. Nevertheless, we encourage to use the ACM two-column format right from the beginning to avoid layout problems in the end. Also, be reminded that there has to be a distinct author for each paper at the conference. While it is allowed to co-author multiple ones, there has to be a unique representant for each submission.

We recommend 10 pages as a guideline for the papers' length and especially welcome shorter papers. Longer papers are also possible but bear in mind that the writers’ workshop might decide to focus only on a part of your paper.

Also, the file size of a single submission must not exceed 20MB.

Make sure that you have the usage rights for materials used in your paper. Note that the license Creative Commons Non-Commercial (CC-NC) is not usable since ACM is commercial.