Accepted papers will be published in the ACM Digital Library, which requires those papers to be formatted according to the ACM guidelines (two columns, sigconf format). The ACM master article template is available for Word and LaTeX.
Every submission needs to have a unique author attending the conference. Multiple co-authorships are possible, but it is important that for every submission a unique author is able to attend the workshop the whole time to give and get feedback.
However, for the initial draft and also for the conference draft, there are no requirements regarding your paper format – only for the final version to be published with ACM. Some pattern authors prefer a format that is easier to read than the ACM format – have a look at the introductory information pack for examples. If you don’t want to publish your paper, you can choose whatever format you like. Nevertheless, we encourage to use the ACM two-column format right from the beginning to avoid layout problems in the end. Also, be reminded that there has to be a distinct author for each paper at the conference. While it is allowed to co-author multiple ones, there has to be a unique representant for each submission.
We recommend 10 pages as a guideline for the papers’ length and especially welcome shorter papers. Longer papers are also possible but bear in mind that the writers’ workshop might decide to focus only on a part of your paper.
Also, the file size of a single submission must not exceed 20MB.
Make sure that you have the usage rights for materials used in your paper. Note that the license Creative Commons Non-Commercial (CC-NC) is not usable since ACM is commercial.
Submitted papers go through an initial evaluation by the Program Committee (PC) to ensure they are aligned with the topics mentioned above. All suitable papers enter the shepherding phase. In this phase, the authors are assigned a shepherd who will provide feedback in multiple iterations to help improve the quality of the paper. The revised papers are reviewed by the PC members again and a final acceptance decision is made.
For the final acceptance decision, the following criteria apply: comprehensibility, applicability, novelty of the content, provided evidence (e.g. three known uses, empirical studies), active participation in the shepherding process, relation to existing work, and paper structure.
All accepted papers are discussed in a writers’ workshop during the conference. To have a sufficiently high number of writers’ workshop participants, not more than one paper per conference participant is accepted. Authors are expected to include the feedback from the writers’ workshop in a final revision, which is then published in the conference proceedings.
Authors of papers that were not accepted can still be invited for a special on-site shepherding session to improve their work. These papers will not be part of the proceedings. Also, papers which are not related to a computing topic (which don’t fit any ACM Computing Classification System category) will not be accepted for the ACM proceedings (authors are informed about that during the initial screening phase).
The shepherding process is a special reviewing process. The shepherd guides the sheep into a more mature understanding of his or her pattern. Shepherds are individuals, with experience in pattern writing, assigned to an author’s paper with the expressed interest in helping the author improve the pattern. Shepherds also have experience with the shepherding procedure, either having been a shepherd before or a sheep (an author).
Shepherding is about improving the pattern itself, while the Shepherd maintains that the author is the one doing the pattern writing. The shepherding process is done before the paper is to be discussed at a conference. The Shepherd guides the sheep into a more mature understanding of his or her pattern.
Near the end of the shepherding, Shepherds must submit their recommendations to the Program Committee members, which then decide about its acceptance to the part of a writer’s workshop of the conference. After accepted, authors and shepherds can continue evolving the papers to produce the conference draft version.
For a more in-depth description of this reviewing process typical of EuroPLoP’s, visit “The Language of Shepherding” written by Neil Harrison.
All the papers submitted and accepted to be shepherded for EuroPLoP are available for Program Committee members, shepherds, and authors.